Built in Australia for Australian fleets
FleetHQ replaces the spreadsheets, inboxes and paper forms holding your fleet together. Built for Australian transport and logistics operations that cannot afford downtime.
The platform
FleetHQ covers the four jobs that decide whether a fleet runs well: knowing what you own, checking it, fixing it, and proving it.
Every vehicle and trailer carries its full history in one place — registration, servicing, defects, documents, costs and the people assigned to it.
Pre-starts and inspections are completed on a phone or tablet in the cab, with photos attached and no signal required.
Keep every service, defect and workshop job against the asset it belongs to, so maintenance history stays in one place and nothing is lost in an inbox.
Licences, inductions, accreditations and inspection records stay current, with alerts before expiry and a complete audit trail behind every record.
Why switch
The real alternative to FleetHQ is the patchwork of spreadsheets, paper and inboxes most fleets are quietly held together by. Here is the difference, line by line.
Spread across spreadsheets and inboxes.
One record per asset, full history.
Rebuilt by hand at audit time.
Captured live, audit-ready on demand.
On paper, actioned hours later.
Raised in the cab, a job card the same minute.
In a manager's head or a wall calendar.
Scheduled on intervals, with alerts.
Invisible until year end.
Visible per asset, in time to act.
Whoever holds the link sees everything.
Role-based, enforced in the database.
Capabilities
Sixteen capabilities, four jobs. No modules to buy separately, no per-seat charge for putting a driver on the system.
Integrations & data
FleetHQ is a standalone system today: you keep it current directly, without waiting on a middleware project to go live. Getting data in and out is first-class.
The mobile app is offline-first: pre-starts, defects and proof-of-delivery are captured on the device with no connection and stored locally, then synced in the order they happened once a signal returns — so work logged in a dead spot still reaches the office.
Bring your asset register, drivers and documents in from CSV or Excel with field mapping — no re-keying and no migration project.
Your data is yours. Pull registers, maintenance history and compliance records out on demand — there is nothing holding your data hostage.
Odometer and engine-hour readings are captured as part of a pre-start, so the record stays accurate without a separate data-entry job.
Pricing
One flat monthly price for your whole account, with guarantees that protect you after you sign, not just until you do. Every user included, and the price never scales with your fleet size.
In AUD, excluding GST. Unlimited users and unlimited assets — the price never scales with your fleet.
7-day free trial, then $29 / month, flat — for the whole account. FleetHQ has a 12-month minimum term, billed monthly — the subscription can’t be cancelled through self-service during that term. You’ll confirm these terms before you pay.
Start online with a card, or get a quote and pay by invoice — whichever suits your business.
Try FleetHQ free for 7 days before you are charged. You set up your card at signup, but billing only begins once the trial ends — so you can put it through its paces first.
Your monthly price can never rise by more than 5% in a single increase. No sudden re-pricing once you depend on the system — the ceiling is part of the deal, not buried in fine print.
A FleetHQ subscription is a 12-month commitment — long enough to embed it across the fleet. During the term the subscription can’t be cancelled through self-service; it is designed for fleets adopting FleetHQ as core infrastructure. If you have a genuine reason to leave early, talk to our Australian team.
Unlimited users on every plan. Put every driver, mechanic and manager on FleetHQ without a seat count ticking up — it is one flat monthly price for the whole account, however big your fleet.
We will show you how FleetHQ handles your assets, drivers and compliance on your own data. Setting it up yourself is quick and easy.
