Built in Australia for Australian fleets
FleetHQ replaces the spreadsheets, inboxes and paper forms holding your fleet together. Built for Australian transport, construction, mining and service operations that cannot afford downtime.
The problem
Most fleets are not short of data. They are short of one place to put it. The cost shows up as downtime, failed audits and managers doing administration instead of running operations.
Registrations in a spreadsheet, services in an inbox, defects on paper, inductions in a shared drive. Nobody can answer a simple question about one truck without opening four tabs.
Evidence is assembled the week an audit lands, not captured as work happens. Gaps only surface when they are expensive.
A driver notes a fault at 5am. It reaches the workshop after lunch, or after the breakdown. The cost is the tow, the missed run and the reallocated driver.
Fleet and workshop managers spend their week chasing signatures, re-keying forms and reminding people about due dates that a system should already be tracking.
Maintenance spend per asset, cost per kilometre, the trucks quietly consuming the budget — none of it is visible while there is still time to act.
The platform
FleetHQ covers the four jobs that decide whether a fleet runs well: knowing what you own, checking it, fixing it, and proving it.
Every vehicle, trailer and item of plant carries its full history — registration, servicing, defects, documents, costs and the people assigned to it.
Pre-starts and inspections are completed on a phone or tablet in under two minutes, with photos attached and no signal required.
Services trigger on distance, engine hours or time. Defects raised on a pre-start become workshop jobs before the vehicle leaves the yard.
Licences, inductions, accreditations and inspection records stay current, with alerts before expiry and a complete audit trail behind every record.
Capabilities
Sixteen capabilities, four jobs. No modules to buy separately, no per-seat charge for putting a driver on the system.
Outcomes
Fleet software is worth what it saves. These are the shifts FleetHQ is built to deliver once the paperwork moves off spreadsheets, inboxes and paper.
Admin returned to managers
The time a fleet manager should get back once forms, reminders and follow-ups stop being manual.
Less unplanned downtime
Defects reach the workshop the morning they are raised, so faults are repaired before they strand an asset.
Pre-start completion
Completion rates lift when a check takes under two minutes and works without reception.
To assemble an audit pack
Instead of weeks, because the evidence is captured as the work happens, not reconstructed later.
Lower maintenance cost
Cost per kilometre falls when servicing runs to plan and repeat defects are visible per asset.
Paperwork removed
Inspections, defects, inductions and sign-offs are captured once, digitally, and never re-keyed.
These are projected targets based on the manual work FleetHQ removes, not measured results — we are a new platform. Actual outcomes will vary with fleet mix and starting position, and we will publish real figures as our customers reach their first year.
Why FleetHQ
The hard parts of fleet software are the ones nobody demos: offline reliability, permissions across depots, and staying fast once the register passes ten thousand assets.
Designed and supported in Australia, for the way Australian fleets actually run — long distances, remote sites and local ways of working — not an overseas product with a local coat of paint.
The mobile app is offline-first by design. Work captured in a pit, a tunnel or on the Hume is stored locally and reconciled on reconnect without duplicates.
Multi-entity, multi-depot and multi-region from day one, with single sign-on, SCIM provisioning and role-based access across the whole organisation.
Sub-second navigation across fleets of ten thousand assets. Software people avoid is software that ends up back on paper.
Data held in Melbourne, encryption in transit and at rest, enforced least-privilege access and a complete audit log across every record.
Drivers complete a pre-start on their first attempt with no instruction. Rollout is measured in days, not quarters.
Questions
If something here is not covered, our team will answer it directly rather than send you a brochure.
In an Australian data centre in Melbourne. Data is encrypted in transit and at rest, backups are tested regularly, and we can provide our security documentation during procurement.
Simple and straightforward: per asset, per month. Every plan includes unlimited users, the mobile app, offline capture and support — you are never charged more for putting a driver or a mechanic on the system. High quality software at a price that suits a working fleet.
Yes. Paying is simple and straightforward — card or invoice, whichever suits your business. No lock-in setup fees and no surprises on the bill.
Extremely easy — you do it yourself, no consultant required. Import your asset register straight from a spreadsheet, then set up your checklists and permissions to match how you already work. Most fleets are up and running quickly, without a drawn-out project.
Not at this stage. FleetHQ is a standalone system today — you keep it current directly, for example by entering odometer or engine hours as part of a pre-start. Telematics and finance integrations are on our roadmap; tell us what you use and we will factor it in.
The mobile app is offline-first. Checklists, defects, photos and signatures are captured on the device and synced when a connection returns. Conflicts are resolved server-side, so nothing is duplicated or silently overwritten.
Australian-based support on every plan. You talk to people who understand fleets, not an offshore ticket queue.
Get in touch and we will show you how FleetHQ works on your own fleet. Setting it up yourself is quick and easy — no trial to expire and no obligation, just a straightforward way to start saving time.
We will show you how FleetHQ handles your assets, drivers and compliance on your own data. Setting it up yourself is quick and easy.
